PROXY APPOINTMENT FORM
SIPOA 2017 Annual Meeting: February 18, 2017
Please return this proxy promptly, even if you plan to attend the meeting in person.
YOUR PROXY IS VITAL. A quorum is essential to transact business at the meeting.
There being 2,557 properties for which eligible votes may be cast within the SIPOA, 1,151 votes must be cast to constitute a quorum for this meeting.
***IMPORTANT NOTE REGARDING THE NOMINATING COMMITTEE REFERENDUM***
YOU ARE RECEIVING TWO SEPARATE DOCUMENTS:
- A PROXY APPOINTMENT FORM FOR THE ELECTION OF DIRECTORS AND NOMINATING COMMITTEE, AND FOR THE COVENANT AND BYLAW CHANGES PROPOSED BY THE BOARD OF DIRECTORS, AND
- A BALLOT TO VOTE ON THE REFERENDUM CONCERNING THE NOMINATING COMMITTEE REFERENDUM PETITION.
PLEASE REMEMBER TO COMPLETE BOTH DOCUMENTS!
This Proxy Appointment Form does not authorize anyone to vote on your behalf for the Referendum regarding the Petition to eliminate the Nominating Committee. SIPOA’s Bylaws prohibit proxy voting for Referendums, which are conducted by ballots. You will receive a separate Referendum Ballot which is used to cast your vote concerning the Referendum regarding the Petition proposing elimination of the Nominating Committee.
Instructions for Completing the Proxy Appointment Form
The primary purpose of the Proxy Appointment Form is for a SIPOA Property Owner in Good Standing to have your vote counted if you are unable to attend the Annual Meeting. This Proxy Appointment Form allows you to designate another person to cast your vote exactly as you indicate on this form, or to allow the proxy holder to vote at the meeting in his or her discretion. If you return the Proxy Appointment Form and do not specify a proxy holder to vote on your behalf, or if the person named does not attend the meeting, the Secretary of the SIPOA Board of Directors will be designated the proxy holder to vote on your behalf. For the 2017 Annual Meeting, the Secretary is Dennis Nagy.
Proxy Holder(s) Instructions
If you hold one or more proxies from Property Owners in Good Standing and plan to attend the meeting, please note that the proxy appointment forms must still be submitted to the SIPOA Secretary prior to the deadline – regardless of your intention to attend the meeting.
ALL PROXY APPOINTMENT FORMS MUST BE RECEIVED BY THE SIPOA SECRETARY PRIOR TO THE COMMENCEMENT OF THE ANNUAL MEETING. PROXY APPOINTMENT FORMS RECEIVED AFTER THE COMMENCEMENT OF THE ANNUAL MEETING WILL NOT BE VALID.
ONLY SIGNED PROXY APPOINTMENT FORMS WILL BE VALID. (E-Signature is included in the online voting system.)
To facilitate timely administration of the Annual Meeting and vote counting, please send your Proxy Appointment Form to the SIPOA Secretary prior to February 17, 2017. Delivery of the proxy appointment form to Heather Paton, Executive Director, will constitute delivery to the SIPOA Secretary. (Completion of the online voting process satisfies these requirements.)
Questions? Please contact Heather Paton, Executive Director, at 843.768.0061 OR email@example.com